Summer Camp - Jun 16

updated 5/21/13

See forms at bottom of this page in addition to links found in the text.

I recommend that each parent read the short leader's guide for the camp your scout will attend.  This will give you an overview, including a recommended personal gear list.
The leaders guides are located at:

General: (updated 5/21)
  • Dates: June 16 -- 22
  • Location:  We will have scouts attending summer camp at Camp Powhatan base camp and Claytor Lake aquatics base this summer.  For more information on those two programs, please visit the web site of the Blue Ridge Scout Reservation and click on the Summer Camp tab:
  • Attendance: (past due) If you would like to participate in summer camp, which is a lot of fun, please send me an email and let me know.  If you have have attended summer camp three prior years, you may attend the program at Claytor Lake.
  • Contact Information.  An email was sent out Feb 9th with an attached contact information document for summer camp families.  Please review it, verify the information, and email any missing information to Steve Hunting.  If you would like another adult listed, please send Steve the information.  We will use this information for emergency and other communications from summer camp.  Of course, we will do all we can to avoid emergencies.
  • Claytor Lake Only.  If your scout takes the personal watercraft class, your scout and you will be required to sign the Participation and HoldHarmless Agreement.  Please read this form now.  I will collect the signed forms shortly after we complete the June 1 merit badge online signup process.
Gear / Equipment (updated 5/5)
  • Official Guides. Please take a look at the personal equipment checklist in the appropriate Administration Guide: 
  • Troop 33 Guide.  See attachment at the bottom of this page.
  • Foam pad and sleeping bag
  • Plastic tub that fits under cot
  • Synthetic fabrics that can be rinsed and reused
  • A scout needs less clothes than you might think.
  • Snacks in sealed plastic container. Will put in trailer each night.
  • Optional funds for camp store and ice cream
  • Pocket knife purchase rule
  • No electronics other than watches and headlights (extra batteries)

Schedule (new)

  • Pre-departure Saturday 6/15
    • June 15, 9 am at the hut
    • All scouts must attend and check in all gear, except class A uniforms (with neckerchief and slide but without sash).
    • Need adult volunteers for the following sign up tables:  1) final medical forms and med pacs; 2) Friday night dinner sign up; 3) special transportation arrangements on Sunday, June 23; 4) confirm merit badge books, special materials and prepay amounts; 5) uniform purchases; 6) post-camp BOR signup.
  • Departure Sunday 6/16
    • All scouts must arrive at hut by 8:41 am.
    • Patrol file at 8:46 am
    • Bus departs at 9 am.
    • Bring a bag lunch and drink.
  • While at Camp
    • See attachment at the bottom of this page for daily activities.
  • End of Camp Dinner, Friday 6/22
    • All parents invited
    • Need parent volunteer to organize and deliver
    • Historically has been Price's fried chicken plus parent-supplied pot luck items
  • Return Saturday 6/23
    • Arrive at hut by noon
    • Each scout will ride back on the bus unless he is headed for a destination other than the Charlotte area.

Medical Forms and Needs: (updated 4/4)

  • Medical Form. Each scout and adult going to summer camp will need to complete BSA medical forms part A, B and C.  Part C must be signed by a doctor or other medical professional included in the BSA description.  
  • Download Forms. That description and the medical forms can be found at:  
  • Due Date - May 13. We would like to have all medical forms completed and turned into Greg Leblanc by May 13, 2013.  If you will be sending it later in May, please let Greg know now. 
  • ADULT LEADERS GOING TO SUMMER CAMP. You will need to send your completed medical form (including the part the physician signs) to Greg by May 13 as well. 
  • Allergies. When you turn in the medical forms, please include a description of any allergies your scout has and any medications you scout will need to take during summer camp.  Please let Greg or Steve Hunting know if you have any questions.
  • Insurance Card.  A copy of your insurance card with the medical form. When you copy the insurance card, please copy the front and back of the card onto one side of one page of paper. Please do not copy the front of the card onto 1 page and the back onto a second page and then staple it together. 
  • Medicine Blister Packs. Please let me know right away if your scout will or may be taking medication during summer camp. I will need to request medicine blister packs to contain those medications.  You can fill it and bring during the final check in time before we leave.
  • Special Dietary Needs. Please let me know.
  Money:(updated 5/5)
  • The total cost per scout for Camp Powhatan is $300.  The total cost per scout for Claytor Lake is $330.
  • Please make checks payable to Troop 33 and give it to Lou Magaldi, our ace summer camp treasurer, or Steve Hunting.
  • Initial Deposit. (past due)  Each scout planning to attend must give the troop an initial deposit of $100 at or before the troop meeting on Monday, January 28.  You may give your check made payable to Troop 33 to me at the Jan 14 meeting or the Jan 28 meeting
  • Second Payment.(past due)  Please bring a check to the troop meeting 3/18 in the amount necessary to make your total payments to date $200 per scout going to summer camp.  (For most people, that will be $100 per scout, because most people paid $100 as a first deposit.) The troop must mail a second $100 per scout to Camp Powhatan by Friday, March 29.  We will not have a troop meeting on April 1.
  • Final Payment. Balance due to Lou Magaldi at Troop meeting on May 20
  • Troop must pay by June 1.  (No Troop meeting on Memorial Day, May 26.)
Merit Badge Registration:   (updated 5/5)
  • We will receive the list of merit badge and other classes for which scouts can sign up after April 1.
  • Powhatan merit badge classes. Please go to the last page of the Leader's Guide at the following link: There you will find the 2013 merit badge class schedule. It is erroneously labeled 2012. Please be thinking about your scout's first and second choice in each hour slot. I will ask you to send me your scout's choices in May. 
  • Claytor Lake merit badge classes. Please go to the last page of the Leader's Guide at the following link: There you will find the 2013 merit badge class schedule. Please be thinking about your scout's first and second choice in each slot. I will ask you to send me your scout's choices in May. 
  • Sign-up form.  See attachment at bottom of this page.
  • Each scout's requests, plus at least three alternates, due to Steve Hunting and Kevin Woods by Troop meeting on May 6.
  • Each scout must have all six time blocks (9, 10 and 11 am and 2, 3 and 4 pm) filled.
  • Make sure your scout meets all prerequisites.
  • Include some Eagle required merit badges.
  • Questions?  Ask Kevin Woods or Steve Hunting.
  • Need adult volunteers to help with web site sign up around June 1.

 SPL and ASPL: (new)

  •  If your scout is has already been to summer camp one or two years, please ask him if he would like to be the senior patrol leader (SPL) or assistant senior patrol leader (ASPL). If he is interested, please have him send me an email. The adult summer camp leaders will select the SPL and ASPL in early May. This is a good leadership opportunity. 
  • Will designate by May 20 Troop meeting
  • Will require some preparation before June 16
  • Duty roster
  • Scout teams for dinner and desert competitions
  • Camp leadership meetings

Adult Responsibilities:(new)

  • Grubmaster, Walter Linker
  • Quartermaster, Kevin Woods
  • Bus driver
  • Trailer hauler
  • Attending:  Steve Hunting, Kevin Woods, Walter Linker, David Belk and Robert Lambert (partials?  others?)


  • Please feel free to contact Greg LeBlanc, Kevin Woods or Steve Hunting if you have any questions.

Looking forward to the 6 am polar bear swim,

Steve Hunting & Greg LeBlanc

Lance Read,
May 21, 2013, 9:16 PM
Lance Read,
May 21, 2013, 9:05 PM
Lance Read,
May 5, 2013, 1:30 PM
Lance Read,
May 5, 2013, 1:30 PM
Lance Read,
May 5, 2013, 1:30 PM