BBQ 2013: Planning Page

ARCHIVE - 2013 BBQ is over. This page has been preserved for historical purposes only.

This page is intended for Troop 33 Scouts, Parents and Friends who are involved in executing the 2013 BBQ Fundraiser. If you are interested in purchasing BBQ, please follow this link: BBQ 2013: Customer Info for more information.

If you are not with the troop, but are interested in providing wood, please reach us through the  Contact Us page. For 2013, we do not need any more wood.  Please do not dump wood on the property! 

  BBQ Sales / Marketing Forms:

  Download by clicking here: BBQ Excel Sales Form and here: BBQ Marketing Flyer

Key Dates (updated 1/8/13)

  • October 13: Wood Day 
  • October 19-21: AT, Wayah Bald - Oct 19th 
  • November 3: Sauce Day. Need 50 people total to work, about 15 in the morning to start and the rest  in the late morning and afternoon 
  • November 10: Wood Day. Need 50 people to cut, split and stack ALL of the wood at the pit area. We will have 5-6 splitters going on 11/10 
  • November 16-18: Camporee - Nov 16th 
  • November 30: Brunswick Stew Meat Prep. Need 2 [people to stay overnight to cook the pork. Need about 15 people starting around 5:00pm Friday to salt/pepper the pork and put it on the cookers, set up burners, pots and propane tanks for Saturday morning to cook the chicken
  • December 1: Cooking Pork and Chicken for Brunswick Stew. Need 40 people to boil chicken, chop, package and freeze pork & chicken. Exemption for all adults going on Dec 1 Troop trip
  • December 1: Guilford Courthouse - Dec 1st
  • January 4: Brunswick Stew Setup. 15 people to get pots, burners and tanks set up for Sat morning cooking. Get meat out of the freezers. Get all ingredients for the stew out.
  • January 5: Brunswick Stew Cooking/Packaging/Transportation to Herron’s Ice House            8:00-4:00 work day  50 people needed in total to work throughout the day. 
  • January 12: Build BBQ Pits (1/26 Rain out date) Need to do site prep ahead of time 
  • January 18-20: Powhatan Backpacking - Jan 18 
  • January 26: Build BBQ Pits (If rain out happens 1/12) 
  • January 28: Monday. We will move wood on Monday night. Dress in work clothes. Turn in final sales numbers and money collected.
  • January 31 Morning: Thursday BBQ Begins. We need approximately 20 people to work from 8:30-5:30 getting set up for the start of the BBQ. This includes set up of the hut, pit area and church kitchen, get burn barrels going, unload pork, get pits heated up and get pork on starting at 3:30.
  • January 31 Evening: Starting at 5:30: All scouts and adults need to be at the hut to finish moving wood, and complete all other preparations for the BBQ. We will finish no later than 9:00.
  • January 31 Night: Overnight Cook Team: We need approx 15 people to stay overnight to help with cooking the BBQ.
  • February 1 Morning: Starting at 5:30am: We need adults to ask for a vacation day if needed to work on Friday. We need 40-50 adults to work at the hut from the 5:30am to 5:30pm. Finished BBQ will be coming off the pits. The second cooking will be going on as the first cooking comes off. We will begin packing pounds and lunches for sale starting at 11:00am. We know that some people can be there at 5:30. Some moms can’t come until 8:00 or later because of getting the kids off to school. No problem.
  • February 1 Afternoon: First Sales Day. · Everyone not at the hut during the day needs to arrive asap after school or work. We will be processing BBQ, selling BBQ and beginning clean up. EVERYONE NEEDS TO WORK ON FRIDAY.


Tickets / Sales / Sign-out Sheet

  • There are product sign out sheets on the clipboard over the big freezer. ANY product that leaves the hut must be signed out … stew, sauce, BBQ, etc.
  • If you need tickets, I will have them at the hut Saturday afternoon and again Monday evening during the meeting
  • Turn in any money you have collected so far. Use the deposit form included on the attached file. (This form is also on our T33 website)
  • There is also a sales recap form within the file to use to summarize your sales to date.

Wood Needs

We are done for 2013! No more wood is needed.

For future reference, these are our wood needs ....

We need hard wood trees that are relatively easy to split. We can not accept just any type of wood. The specifications are:

Whole tree trunks or section tree trunks no bigger than 18” in diameter. Anything bigger than that requires us to rent chainsaws with bigger blades and produces tree sections that are heavy and unwieldy. We can’t use small tree limbs that can’t be cut with a chainsaw. 

Hardwoods: We prefer Red oak, white oak and hickory. We don’t want Sweet Gum (Very difficult to split), Poplar (Produces ash, not coals), Any kind of Pine tree (Cedar, Yellow Pine, etc.). Pine cannot be used to make BBQ. Every time someone dumps pine at the hut, we have to get rid of it. 

Placement at the hut: We would like the wood dropped off behind the BBQ shelter where the pits are built. This keeps the wood somewhat out of sight and does not encourage unwanted dumping of trash wood at the hut.

Contact Michael, Thom or David Blackley when wood is to be delivered: If it is possible to do this, one of us may be able to meet the tree service guys when they deliver the wood.
Lance Read,
Dec 8, 2012, 7:01 PM
Lance Read,
Nov 30, 2012, 7:24 PM